To: the director of LLC «Art Soft»

S.V. Artyomenko

A reference letter

Dear Sergei Vladislavovich,

LLC (Limited Liability Company) «Seaside Terminal» would like to express sincere thanks to you and «Art Soft» specialists for the qualified job on development and installation of a computerized system for the railway wagons and locomotive performance effective accounting.

LLC «Seaside Terminal» has been rendering services of shunting, railway wagons feed, and retraction since 01.08.2012. The company services more than ten enterprises operating in the territory of «Mykolaiv Sea Commercial Port» (MSCP).

By the beginning of 2015 computerization of our enterprise was represented by a railway unit of the old informational port system without any prospective maintenance and development. The staff worked with paper documents mainly. Basic information about railway wagons, including their numbers, was entered manually. Owing to this, we had difficulties checking up information and numbers of the railway wagons. Every stage of data processing required duplicating.

To minimize the human factor influence, to reduce the data entering time, to upgrade its quality and authenticity we made a decision about switching to a computerized accounting system.

«Art Soft»- the south region leading company in the field of accounting computerization — was chosen by us to provide computerization. At that moment, «Art Soft» company provided us with high-quality maintenance of the software package «Accounting for Ukraine».

The development of a new informational system should have met four main requirements:

  1. To realize data download from the “Ukrainian Railway” database for railway wagons data entering acceleration and cargo approach analysis from dispatch stations;
  2. To exclude all operational paper documents and convert all information into a digital state — documents about car feed and retraction, orders from stevedoring companies, etc.;
  3. To computerize effective accounting of railway cars and locomotives movement together with developing of a graphical interface for shunting planning acceleration and optimization;
  4. To create statistical accounting.

«Art Soft» specialists executed a complicated task on development and application of a specialised software solution «Art:Railway Terminal Management» taking into consideration the company’s peculiarities and the staff’s desires. As a result of the software solution application our company received the following advantages:

  1. Previewing the information about a railway wagon creating transportation documents at the dispatch station;
  2. Constant monitoring of a digital invoice status (the database update happens every 10 minutes);
  3. The automatic entering of railway wagons data and checking up of numbers during feed into the port;
  4. Switching to computerized documents circulation resulted fast access to the information of all system users;
  5. Speeding up and optimization of making orders to stevedoring companies and shunting work planning by dispatchers due to visualization of the railway sector and a system of a railway wagon selection by different factors;
  6. A control system of data entering and time expenditure for document creation in case of disputable situations settlement;
  7. Detailed registration of railway wagons movement and locomotive operation;
  8. An opportunity to look through the railway wagon movement history in the port territory and all the documents connected to it;
  9. Effective creating of a full set of reports on railway wagons handling and arranging, locomotive operation, rendered services.

During the application and maintenance period «Art Soft» specialists proved themselves to be professional and reliable executives. Actually, they ensured a smooth switch to a modern, prospective accounting system.

We would like to express our thanks to you and «Art Soft» specialists for the qualified, conscientious and responsible job.

October 1, 2015 is the starting date of the software solution «Art:Railway Terminal Management» commercial operation.

Twenty workstations were created.

The estimation of the installed computerized system:

  • Compliance with the company’s requirements — 5 (maximum grade)
  • Usability of the system — 5
  • Estimation of work quality — 5
  • Is it recommended to use this system for computerization of an enterprise? -Yes.

Director general                                                                                                                                                      L.V. Semenchuk